EXPO

NIBA Annual Convention

September 14 17, 2016

JW Marriott Indianapolis
Indianapolis, IN

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LETTER FROM 2016 EXPO CHAIR

It is hard to believe it’s already time to be thinking about our next NIBA Convention. Six months ago, we met at the Indian Wells for an Oasis of Opportunity. What a great space to network and spend time with many customers and colleagues.

This year’s theme for the NIBA Convention and Expo is Driving for Success. Does your Company have what it takes to thrive? The Expo is an excellent opportunity for those Driving for Success to promote their products and services to our customers.

The location cannot be better. Indianapolis will open their doors for the NIBA Convention & Expo and we are proud to announce that this year Expo has expanded to 100 booths and is the perfect opportunity to showcase your products and services and to connect with many industry resources all in one location.

The JW Marriott in beautiful downtown Indianapolis is right in the middle of the City and within walking distance to nearly anything you would want to do. Let’s make 2016 our biggest Convention and Expo ever!

The Program Committee continues to listen to the members and again this year we have incorporated several changes. For the first time, we are introducing a new category to participate in the Expo: Distributor/Fabricator. In this category, qualified distributor/fabricator members may participate in the Expo upon validation that 65% of their total sales are to distribution (not sold to end users, OEMs). To qualify, a distributor/fabricator must provide company sales data to an independent third-party for confidential validation.

As in the past few years

  • Early set-up time on Friday – Exhibitors can setup 2:30 to 6:00 PM Friday and 6:00 to 8:00 AM Saturday. Please be sure to check your shipments on Friday afternoon to confirm everything was received.
  • Convention Meals – Breakfast will be two floors down from the Expo and lunch will be available in the Foyer right outside the Expo Hall area.
  • Single Booth Only – Again this year, only single booths will be available for members due to the high demand for the Expo space. Each exhibitor will be limited to one 10’ x 10’ booth.

This year’s Convention Expo is one you will want to be a part of. Consider the beautiful venue and surrounding area we will be at and the networking opportunities before, during and after the Expo. Be sure to be Driving for Success at this year’s NIBA Convention.

Sincerely,

Ron Schuring
Expo Chair

Jennifer Rzepka, CAE
Executive Director


Participants

All participants must be registered for the NIBA Annual Convention and have an official NIBA Convention badge. Badges are non-transferable. Guest manufacturers and nonmembers are not allowed to reserve a booth. No one under the age of 18 is allowed in the exposition space at any time.


Set-up/Tear-down

It is recommended that exhibitors who shipped freight utilize the set-up time on Friday so there's enough time to react if an unexpected situation arises.


Schedule

Friday, September 18th 
2:30 pm – 6:00 pm: Set-up 

Saturday, September 19th
6:00 am – 8:00 am: Set-up
7:30 am – 9:00 am: Breakfast
8:30 am – 1:00 pm: Convention Expo
12:00 pm – 1:30 pm: Lunch
1:00 pm – 3:00 pm: Tear-down

Please note: there are only two hours to dismantle and remove exhibits.


Booth Cancellation Policy

You will receive a full refund, less a $100 administrative fee, if you cancel in writing before July 15. After that date, refunds will not be given.

Photos courtesy of René Morf


Display Guidelines

Only belting and belting related accessories may be displayed at the Convention Expo.


Belting Manufacturer

A substantial portion of its business activity is the manufacture of conveyor and flat power transmission belting for sale primarily to distributor/fabricators.


Component Manufacturer

Is engaged in the manufacture of material, parts, machinery, or equipment that comes in contact with or enhances/changes belt, for sale primarily to distributor/ fabricators.


Distributor/Fabricator

NEW IN 2016: Qualified distributor/fabricator members may participate in the Expo upon validation that 65% of their total sales are to distribution (not sold to end users, OEMs). To qualify, a distributor/fabricator must provide company sales data to an independent thirdparty for confidential validation.


Booth Spaces

Booth assignments will be made after the July 15 registration deadline.

Booths will be assigned on a first-come, first-served basis. The Convention Expo Chair and NIBA management staff decide the location of all booths. Every effort will be made to keep competitors as widely spaced as possible.


Booth Contents

Each base fee provides for a single 10' deep by 10' wide piped and draped space containing one 6' skirted banquet table, two chairs and a wastebasket.

(NOTE: Vendors may only have one booth space.)

Standard hotel carpeting and an identification sign will be provided. All displays, signs, and product samples must fit within the 10' by 10' booth perimeter. Nothing in the booth shall exceed 8' in height.

Samples, souvenirs and promotional items may be distributed from your booth, however, NIBA policy states that raffles, lotteries or other high value prize offers are not allowed.

Please be considerate of your neighbors and keep the volume on any electronic device at reasonable levels.


Electricity/Internet/Equipment

Electricity of 20 Amps, power strips, extension cords, internet service and some audio visual equipment may be ordered through the hotel. Other equipment, special carpeting and any set-up assistance can be ordered through Freeman. Both forms will be available late-July.


Material Transport

There are multiple options for shipping materials to and from this year's event. Those with large crates or display cases are required to ship through Freeman (the hotel has only limited ability to accept freight). Charges apply to all shipments, both to and from, whether the hotel or expo company is used. Even if you are shipping directly to an individual's hotel room in their name, there will be a handling charge. Details will be provided with the exhibitor kit materials.


Printed Promotions

As an exhibitor you are entitled to a quarter-page advertisement that will be published in the electronic Convention Issue of the Belt Line and the full-color Expo Guide handed out onsite at the Convention. Ads are to be submitted as full-color, . files measuring 3.75" wide by 5" tall to staff@niba.org by July 31.


Additional Exposure

Sponsorship opportunities are available for the 2016 Convention. See the website for details: niba.org/events/convention/sponsorship

If you have any questions, please contact Ron Schuring

Phone: 641-628-3115
ron@ppipella.com